CONSTITUTION of the NAGOYA INTERNATIONAL SCHOOL PARENT
Name and Definition
The name of this association will be the Nagoya International School
Parent Teacher Association (PTA). The PTA will observe the provisions
set forth in the Nagoya International School (NIS) Constitution and the
policy established by the NIS Board of Directors.
Objectives and Purposes
The purpose of the PTA is to contribute to the development and
improvement of all aspects of school life by cooperating with NIS to
advance the interests of the school and promoting the well-being of the
students, parents, and teachers. To this end the PTA will:
a. Broaden the dimensions of NIS
education through hosting events and sponsoring improvements.
b. Advance the moral, academic,
cultural, and physical growth of the students by sponsoring or
supporting activities organized to those ends.
c. Raise funds through activities and
projects to support NIS and its students.
d. Facilitate communication and promote
understanding and cooperation among students, parents, teachers,
administration, and the NIS Board of Directors.
e. Help to strengthen the relationship
between the home and the school.
Non-Profit, Non-Political Character
Section 1: Non-Profit
The PTA will be exclusively educational in character as delineated in
Article 2. It will not be conducted or operated for its own profit, and
no part of the net earnings of the PTA will benefit any
Section 2: Non-Political
The PTA will, in its aims and activities, be politically neutral. It
will recognize the diversity of nationalities that constitute NIS and
will act to foster harmony by recognizing common concerns.
Section 1: Eligibility
The parents or legal guardians of students presently enrolled at NIS
are automatically eligible for membership in the PTA, as are presently
employed administrators, teachers, and staff members.
Section 2: Associate Members
Parents whose children have left NIS or individuals who have a special
interest in the objectives of the PTA may join if recommended by the
Executive Committee and approved by a simple majority of those present
at any Executive Committee meeting. Associate Members are not eligible
to serve on the Executive Committee.
Secton 3: Term of Membership
Membership eligibility will be as follows:
a. Parents or legal
guardians: for as long as their daughter or son is enrolled at
teachers, and staff: for as long as they are employed by the
c. Associate Members:
until such time as the Associate Member chooses to no longer
participate in the PTA.
Executive Committee and Officers
Section 1: Officers
The PTA Officers will be a President, Vice-President, Secretary,
Treasurer, Events Coordinator, and the PTA Representative to the NIS
Board of Directors. The positions of Vice-President, Secretary, and
Treasurer may be jointly held by two people, and the position of Events
Coordinator may be jointly held by up to four people. No individual may
hold two offices simultaneously, nor may the Headmaster of the school
be elected to any office.
Section 2: Officers Meetings
The PTA Officers will meet once a month except during the months of
July and August.
Section 3: Executive Committee
An Executive Committee will govern the PTA and consist of the
Headmaster or his/her designee; a Faculty Representative; the PTA
President, Vice-President(s), Secretary/ies, Treasurer(s); and the PTA
Representative to the NIS Board of Directors.
Section 4: Executive Committee Meetings
The Executive Committee will meet once a month except during the
months of July and August.
Section 5: Term
The term of both PTA Officers and Executive Committee members will be
for one year, beginning June 1 through May 31. All officers are
eligible for reelection.
Duties of Officers and Executive Committee
- The Headmaster or his/her designee will serve as a direct liaison
between the PTA members and the NIS administration
- The Faculty Representative will serve as a direct liaison between
the PTA members and the NIS Faculty
- The President will preside at all meetings and, in conjunction with
the Executive Committee, set the meeting’s agenda; and will exercise
general administrative responsibility and supervision of the activities
of the Officers.
- The Vice-President will assist the President in the performance of
his or her duties and assume responsibilities of the President in the
event that the President is absent or the office of the president is
- The Secretary will conduct the correspondence of the PTA, maintain
communications between the PTA and the school community, and keep
accurate minutes of all PTA meetings.
- The Treasurer will keep careful accounts of the PTA funds and
submit a report at each Executive Committee meeting. He or she will
also present a projected budget for the coming year at the AGM, and
will indicate projects that have been forwarded for consideration for
PTA funding. The Treasurer and the Headmaster will be the co-operators
of an account under the name of the PTA.
- The PTA Representative to the NIS Board of Directors will attend
all Board of Director meetings and serve as a direct liaison between
PTA members and the NIS Board of Directors. She/he represents the
interests of the PTA at the board level.
- The Events Coordinators will organize major social, educational,
and fundraising events that will attract students, parents, and/or
faculty, and at times include the broader community.
Standing Committees will be organized as needed. There will be a
Translators Committee that will assist the PTA in achieving its
objective of helping to strengthen the relationship between the home
and the school by translating PTA communications into the languages
that represent the major nationality compositions of the school.
Distribution of Funds
The Executive Committee is authorized to vote on fund appropriation
up to ¥500,000. Allocations in excess of ¥500,000 should be voted upon
at a general PTA meeting. Advance notice should be given at least two
weeks prior to the meeting at which the vote is to take place.
Liabilities of Members
No members of the PTA or its officers will have any personal
obligation in respect to PTA liabilities.
Dissolution or Liquidation
No part of the net income, revenue, or donations to the PTA will
benefit any member, officer, or any other private individual (except
that reasonable compensation may be paid for services rendered in
connection with one or more of the PTA’s purposes), and no member,
officer, or any private individual will be entitled to share in the
distribution of any part of the assets of the PTA, on its dissolution
or liquidation. In the event of such dissolution or liquidation, the
assets will be transferred to the NIS general fund maintained by the
Nominating Committee and Elections
Section 1. Purpose of the
The purpose of the nominating committee is to recognize and seek
qualified nominees for the elected leadership of the PTA.
Section 2. Composition of the
The Nominating Committee will be composed of the Headmaster, two
Executive Committee members appointed by the President, and two
additional PTA members who have a broad acquaintance with the PTA
membership and an understanding of the organization's functions and its
purposes. In selecting nominees, the Nominating Committee will consider
both the nationality composition of the school and the four divisions
(Early Learning Center, Elementary, Middle, and High School).
Section 3. Nominating Committee
The Nominating committee will be elected by simple majority of those
present at an Executive Committee meeting held not later than one month
prior to the annual general meeting (AGM).
Section 4. Elections
At the AGM the slate prepared will be read, and the candidates will be
voted on by the PTA membership to fill the elected offices. Those
candidates nominated from the floor will be added to the list. With the
exception of jointly held positions, the candidate who receives the
greatest number of votes for each office will be elected.
Section 5. Vacancies
In the event that an office is vacated, the Executive Committee may
fill such office by invitation until the election at the next AGM.
These Articles and/or the accompanying By-laws may be amended by a
majority vote of the current membership (each paid membership as
defined in the Bylaws being entitled to cast one vote) at the last
meeting of the academic year (the AGM as specified in the Bylaws)
provided that there is a quorum present and that copies of such
amendments have been distributed to the members previously.
Article 1: Address
The business address of the NIS PTA will be the address of NIS.
Article 2: Meetings
An AGM will be held in May with other meetings called during the
year at times determined by the Executive Committee. The agenda for the
May AGM will include the election of officers, budget appropriations,
and financial reports, including a projected budget. Except in cases of
urgent business, notification of the time and place of general and
Executive Committee meetings will be published in the school calendar
or written notification will be sent to members at least two weeks
prior to the meeting date.
Article 3: Quorum
A quorum for voting purposes at the AGM will exist when 15 members
Article 4: Procedures
AGM’s will be conducted in both English and Japanese and according
to Robert’s Rules of Order.
Article 5: Dues and Special Fees
Section 1. Dues
Members of the PTA will pay annual dues as determined by the
membership at the AGM. Payment will be made with other school fees at
the beginning of the academic year but will be deposited in the PTA
account. Payments will also be accepted throughout the year. Dues will
be prorated throughout the year for families newly admitted to NIS:
a. Before or during the first
quarter or second quarter (Semester 1) at ¥5,000 per family.
b. During the third quarter
(beginning of Semester 2) at ¥2,500 per family.
c. During the fourth quarter,
dues, although welcomed, are not requested.
Section 2. Voting
For voting purposes, each paid membership qualifies for one vote
(i.e., one family membership qualifies for one vote).
Section 3. Special Fees
Members may from time to time be asked to contribute additional funds
for special projects sponsored by committees and upon approval of the
- NOTE: Question of interpretation of the
Constitution and By-laws will be drawn from the English version.
- Approved at the June 11, 2011 PTA Annual General Meeting.